3-Way Matching for What You Pay and What You Are Owed.
Vision AI reads every invoice and delivery document, even scanned or photographed ones. For accounts payable, it matches each supplier invoice to the purchase order and goods receipt. For accounts receivable, it matches each sales invoice to the customer's PO or contract and the signed delivery order, then matches incoming payments to invoices. Anomalies are explained in plain words and exceptions go to the right person. Nothing is paid without a person.
GenAI Solution · Live in about 1 month. Includes its own finance dashboard.
In a complimentary 30-minute consultation, you'll get:
- How invoices, POs, delivery orders and payments flow through your process today
- How it connects to your accounting tool (Odoo, Xero, QuickBooks & more)
- Where the human approval gates should sit
3-Way Matching for AP and AR, With a Human in the Loop
Finance is mostly checking, in both directions. Does this supplier invoice match what we ordered and received? Does this sales invoice match what the customer ordered and signed for, and has it been paid? It is repetitive and error-prone, and it is where overpayments, under-billing and missed payments hide.
This is one GenAI agent with a fixed scope — it does the checking and routing, and leaves the payment decision with your team:
A multimodal vision model reads PDF, emailed, scanned and photographed invoices, POs and delivery orders, and extracts line items, totals and tax, even from non-standard formats.
Each supplier invoice is matched against its purchase order and goods receipt.
Each sales invoice is matched against the customer's PO or contract and the delivery order or proof of delivery, so you bill exactly what was ordered and delivered.
Incoming payments from your bank feed are matched to open sales invoices; part-payments, short payments and overdue invoices are flagged for follow-up.
Price, quantity, tax, duplicate-invoice and short-payment mismatches are flagged with a plain-language explanation of what is wrong and why.
Exceptions and amounts above your thresholds stop and go to the right approver. Nothing is paid without a person.
Every match, flag and approval is logged and fully traceable for review.
Start with a quick win, then grow
Start with a quick win: one GenAI agent, live in about a month. When you are ready for more, we grow it into a customised digital transformation project solution package, scoped to your processes and your data.
Complimentary 30-minute call, booked on Cal.com. No commitment required.
Every GenAI Agent Comes With Its Own Dashboard
Your team signs in to one secure web dashboard to see what the agent is doing, approve what matters and stay in control. No command lines, no raw logs, nothing a non-technical manager would get stuck on.
- Invoice viewer side by side with the PO matching table
- Tax validation status
- Duplicate invoice warnings
- Approval queue for invoices above your thresholds
- Plain-language explanation of every anomaly
When the agent meets an unusual case, it stops on that item and sends it here for a person to approve, reject or take over.
A searchable history of every conversation, document and decision, with the reasoning and the source the agent used.
Drag and drop new PDFs, price lists and SOPs. The agent learns them straight away, without waiting for an engineer.
You use your own AI and WhatsApp API keys, with no mark-up from us. The dashboard shows live usage and spend, with an alert if it spikes.
One click pauses the agent's outside actions while you check something; one click resumes it. Part of our GARD governance framework.
Illustrative layout. Panels are set up around your own process during the first month.
What the GenAI AP & AR Agent Delivers
Designed to show its value on the first batch of invoices: fewer errors, faster clearing and full visibility.
Automated 3-way matching on payables and receivables catches price and quantity mismatches before they become overpayments, under-billing or disputes.
Invoices that used to wait in an inbox are matched and routed the moment they arrive — your team only touches the exceptions.
Duplicate and already-paid invoices are flagged automatically, closing one of the most common sources of cash leakage.
Every invoice carries a complete, traceable history — making month-end and audits dramatically easier.
Your finance team stops being the bottleneck and the safety net at the same time. The AI does the checking; people make the call on the exceptions and press pay. Payments that look wrong are stopped for review, and correct ones do not sit waiting.
Deployed Within 1 Month
Scoping (Week 1)
Map how invoices, POs, delivery orders, payments and approvals flow today, and connect to your accounting system.
Configuration (Week 2–3)
Set up document capture, AP and AR matching rules, payment matching, discrepancy thresholds and approval routing.
Testing (Week 3–4)
Run real invoices, delivery orders and payments through, validate matches and flags, fine-tune the exception rules.
Go Live (Week 4)
Deploy to production, brief your team on the approval queue, monitor the first cycles.
Three Ways to Work With Us
Start with a fixed-scope AI agent solution, add what you need, or go fully bespoke.
AI Agent Solutions
A fixed-scope agentic AI or GenAI agent, exactly as described on this page, configured to your rules, with its own dashboard.
+ Add-ons
Extra channels, languages, voice, photos or deeper integrations, added when you need them.
Bespoke AI Solutions
Need it tailored to your systems, or a workflow beyond this scope? We build it around you, scoped and priced with you.